Addressing an Envelope
Whether you are sending a letter to a friend or business contact, you need to know how to address the envelope. There are several different formats for addressing the envelope and they can vary depending on the situation. However, you can follow the same basic rules of thumb whether you are writing a formal or informal letter.
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The first line of your address should include the name and city of the recipient. This will ensure that you get your letter to the correct address. It is also a good idea to include the ZIP code on the first line. The ZIP code is an abbreviation of the street address. The next line should include the recipient’s unit number or apartment or suite number. You can also add a title to your address if you are addressing a business letter.
The second line of the address should include the recipient’s street address. If you are addressing an informal letter, you may also include the recipient’s gender-neutral first and last name. It is also a good idea to put a seal on the back of the envelope to prevent the unauthorized opening of the envelope. You can use sealing wax to do this.
The third line should include the recipient’s ZIP code. If you are sending a letter to the U.S., you can include a state abbreviation as well. If you are sending a letter to another country, you will need to use special stamps. The postal service offers a tool for searching for the ZIP code of any address.
The last line of your address should include the post office and region. You may also use the Air/Army and Diplomatic post offices to indicate the post office type. A PO box is not used in military addresses. You can also use “Taiwan”, “China”, or “ROC” for mailing to Taiwan. Similarly, if you are mailing to mainland of China, you should put “PRC” with a six-digit code.
You may also want to include the title and job title of the person whose address you are addressing. This is particularly important if you are addressing business correspondence. You should also include the name of the company, including the full name, address, and company town. This is the most important piece of information for addressing a business letter.
Lastly, you should include the sender’s name. Usually, this is written in the top right corner of the envelope. You may also place the return address in the upper left corner. This address is for the recipient to contact you if the mail is lost or misplaced. You can also include a stamp on the top right corner.
For a formal letter, the address should be in the upper left corner. This will help the recipient quickly see who is sending the letter and where it came from. You may also add a return label on the front of the envelope. You may also use a seal or stamp on the back of the envelope to prevent a thief from opening the envelope.