Addressing an Envelope – What to Put When Mailing a Letter 

When addressing an envelope, you need to include all the correct information. This helps ensure that your mail gets delivered to the right person. Also, it will give you a personalized connection with your recipient. If you don’t know how to address your envelope properly, you can contact USPS to find out how to do it. 

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The first thing you should do when addressing an envelope is to include the city and state of the letter. You will also need to write the recipient’s name and zip code. Your return address should be written in the top left corner of the envelope. 

You should also be sure to leave enough space at the top of your envelope for stamps. The post office has standard designs for envelopes and will put a bar code on your mail if you need it. A printed return address label can also be used. But you should never use reverse printing on dark paper. It may not be legible, and the post office will have to resend your mail. 

The next step is to fill in the rest of the address. You should always have a street address and the ZIP code. However, if you are sending your letter overseas, you will need to have a country name. Including a country, and name will avoid long transit times. 

If you are addressing a business letter, your company name should be included on the second line. A department name can be included on the first line. In addition, you should include the city and state on the fourth line. If the recipient is in a different country, the country name should be included in the third line. 

You should also list your company’s phone number on the second line. For business correspondence, you should include a full name, title, and job description. People often make mistakes when addressing envelopes. Adding extra information can cause problems with automated processing machines. 

When addressing envelopes, you should always use all caps. Do not use bold colors or fancy fonts. Instead, use black or blue dark ink. These types of inks are easier to read, and they are also a lot cheaper. 

Lastly, if you are writing a formal letter, you should include the name and title of the recipient. For example, if you are writing to a colleague, you can include his name, his title, and his city. Additionally, you can include his job title, destination country, and post office box number. 

Leaving out directional information is a common mistake. Without this information, the mail will not be returned to you. Other directionals that can be missing are NE, SW, E, N, and NW. To help you out, you can call the apartment complex or check the internet to see if you can find the name of the person you are writing to. 

While there are many different types of addresses, the most important part of any envelope is its address. The USPS suggests that all caps be used for addresses. Using a standard font for letters and envelopes will prevent you from having to deal with post office officials.