The Benefits of Outsourcing Print Processing

No matter how small or large your business may be, handling everything in-house can really add a significant burden to you and your employees. So many businesses today are moving away from handling fringe services in-house and using outsourcing for everything possible in order to relieve staff of the mundane non-essential business practices that must be accomplished daily, weekly, monthly, semi-annually, or annually. Statement printing and mailing is one of the most common ways a business can reduce waste, decrease costs, and increase quality for their business and clients.

Cutting the fat is an important part of running your business. They say that you must choose your battles. You can’t become an expert at everything you do, and if you try, other areas of your business are bound to suffer. With competition at an all-time high when it comes to business, you have to be the best in order to get the clients and attention they deserve.

You must focus your energy on your products and services in order to compete with other similar businesses. Just Towne Mailer focuses on printing and mailing alone, you need to focus on what it is that you do best. By partnering with an outside printing and mailing company like Towne Mailer, you can get back to doing all the things that you do well.

There are many ways in which outsourcing your printing and mailing services to a 3rd party specialist such as Towne Mailer can accomplish and open up time, resources, and energy for you and your staff. From eliminating equipment costs to reducing payroll, postage, and consumable product procurement, outsourcing is the wave of the future and the best practice for today’s businesses. By partnering with a professional statement printing and mailing company like us, you can expect to see a reduction in waste and an increase in profits. Let’s go over some of these specific areas that you’ll notice when you hire out your statement printing and mailing with Towne Mailer.

Eliminating Equipment Costs

Trying to do your own statement printing and mailing takes a huge start-up investment. Let’s look at all the ways you’ll spend time and money in this one area. Firstly, there is the initial purchase of all the printing, folding, inserting, and postage equipment you’ll need to create first-class printing and mailing documents. That kind of equipment is not cheap. It can be thousands of dollars to buy the right equipment and all the supplies to run them.

While there are some benefits to having all that gear for your business, like owning your own car, the machinery depreciates and becomes outdated rapidly. It needs constant maintenance, upgrading, troubleshooting, and training for your staff members. By hiring out your statement printing and mailing to us at Towne Mailer, you’ll save all that money, hassle, and time it takes to maintain and stay abreast of the ever-changing technology it takes to run the equipment.

Eliminating Space Required For Your Business

Many office spaces are small and expensive to rent. Each square foot of your storefront or office costs you money. Housing all of your printing equipment takes a significant amount of the square footage. That means if you spend $1K a month on renting a 1,000 square foot space and you need an office of 200 square feet to handle your printing and mailing in-house, you are spending $200 a month on housing your printing gear, all in the name of saving supposed costs of outsourcing your printing. By hiring Towne Mailer, you would need a much smaller space for your office and can add that saved square footage back into your retail space or office.

Eliminating Paper and Supply Costs

Imagine all the items you have to house in your office in order to handle all your own statement printing and mailing. From the reams of different styles of paper to the ink, toner, various sizes of envelopes, and more, you can spend a pretty penny of keeping those things in stock. Your employees have to constantly keep up with the inventory and spend valuable time ordering the supplies to make sure you can handle every process on time when you need to each month.

Energy Cost Reduction

The cost of running all the printing gear you’ll need to handle your own statement printing and mailing is significant. Power for the machines is a drain on your finances. Electric power is expensive for machines that draw a lot of power. By sending out your printing and mailing to a 3rd party specialist, you can eliminate all the costs of keeping all your equipment powered up for your long printing sessions.

Employee Cost Reduction

Your employees want to help you grow your business. They likely do not love sitting at a desk chained to a printer for days at a time to handle your monthly statement printing and mailing. It is tedious, repetitive work that tends to be soul-crushing at worst, mundane and boring, and best. Even the most bookkeeping type of person would rather be working with clients, innovating new products, and pushing themselves to learn about your products and services instead of pushing pencils, paper and postage.

Postage Cost Reduction

Postage machines and stamps are expensive. When you purchase in bulk rather than using the standard consumer rates for postage, there is a significant discount to you. So, partnering with a third party that works in bulk to receive the lowest prices on postage, you’ll save a lot of money for all your statement printing and mailing.

Enhanced Compliance and Data Security

Complying with new regulations can require significant infrastructure upgrades. For many companies, adding new security technologies is a costly and burdensome proposition. When you work with Towne Mailer, our server is always up-to-date and our security is tight. Our protected server will keep your client’s data safe and secure all the time. We take every precaution to ensure against identity theft and data breaches.

Increase Quality of Services

No matter how good the equipment might be that you choose for your in-house printing and mailing, it could never compare to the industrial style machines that a 3rd party statement printing and mailing specialist like Towne Mailer uses. The quality of your printing will never look as world-class as ours just because we work in such large volumes that we can afford to always keep on top of our gear, methods, and processes to provide exceptional services every time.

Summary

It is easy to see that outsourcing can save time, money, energy, equipment costs, square footage costs, postage costs, employee hours, and much more. For the small investment of paying an outside statement printing and mailing specialist such as Towne Mailer, you will more than offset those costs with the amount of money and time you’ll save in all of these other direct costs. There is no doubt about it. Outsourcing is the best way to manage your regular, intermittent, or special mailings of statement printing and mailing.

Who Is Town Mailer?

Towne Mailer is an exceptional statement printing and mailing company located in Missoula, MT. With over 20 years of experience expertly printing and mailing statements for business clients all across the United States, Towne Mailer is rapidly setting the standard for excellence in printing and mailing in America. From the 7,000 square foot facility that began as a small locally owned and operated print shop with a few employees, Towne Mailer has over 10 dedicated printing and mailing specialists that work hard to be the best in the business.

Our customers are of paramount importance to us so we always go the extra mile to provide extraordinary customer service along with the highest quality printing possible. Our courteous, knowledgeable staff handles everything from small to large business orders with ease. With meticulous attention to detail and reliability in the timeliness of order fulfillment, Towne Mailer sets high goals and meets them with joyful effort.

Getting the best service and most attractive printing quality for your statement printing and mailing is just a phone call or email away. Once we connect with you, we will ask you to upload a test document of your statement printing project to our server. After we post a proof to inspect and approve, you can make any changes you need without worry before signing off on the print quality and layout. We guarantee that your statements will be mailed within 24 hours of your approval.

Contact us today for a free, no-obligation quote on how we can save you time, money, and effort, while providing the most perfectly printed and mailed statements for your clients and mailing lists. Our friendly customer service agents are standing by to help you with your project. Reach out to us today and let’s get the ball rolling on your next statement printing and mailing job. We will exceed your expectations every step of the way!