How to Set Up Mailing For Letters?

Whether you’re sending a greeting card or a personal note to someone, mailing your message can be a great way to reach out. But before you write or send your letter, you need to make sure it’s formatted properly. Fortunately, this can be done in a variety of ways and doesn’t require any special skill. 

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1. Handwrite the letter

Writing a handwritten letter is one of the most personal and memorable ways to communicate, so it’s no wonder that many people prefer to do so. You can use a pen, paper, or even a smartphone to write your message and then print it out to mail to the recipient. 

2. Write your letter using a word-processing program

Most modern computer software comes equipped with templates for letters, which you can access by searching for “letters” in the left sidebar menu. These are perfect for creating professional-looking documents that will impress your recipients. 

3. Font styles and spacing 

The way you structure your letters also plays a key role in how they look. If you’re not sure how to format your letter, try experimenting with different fonts and sizes until you find the right one for your project. The best part is that you can change them at any time without having to re-format your entire document. 

4. Add a return address to the envelope

The return address should be written in the top left corner of your envelope. This will help your letter get delivered if there are any problems with the envelope. 

  1. Include your name, street address and city, state and ZIP code

The first line of the address should contain the recipient’s name, followed by the street address or Post Office box and the city, state and ZIP code. This should be written in a centered font so it can be read easily. 

  1. Write your company’s name on the second line of the address (you can skip this if you are addressing a single person, but it’s recommended for large businesses) and the title of the department if applicable.

7. Leave-justify all lines of the address

You should always leave-justify every line of your address, which makes it easier for a reader to read and understand your letter. This is especially important if you’re sending a large number of letters at once. 

  1. Create an address block to include the addresses of your recipients

Finally, you can add a custom address block to your document by clicking the Address block button. Clicking this button opens up the Address Block dialog box, where you can select a recipient list and start typing their names. 

In the Address Block dialog box, you can also type their email address and phone number if necessary. This makes it easier for you to reach out to them in case you need to get in touch with them or if they need to answer questions. 

If you have a lot of letters to mail, you can save time by dropping them off at the nearest USPS sorting facility. This can cut the shipping and processing time by a few days. However, you should check with your local post office or mail carrier to find out where their nearest sorting facility is located.