Is your office overcome with a lot of paperwork demands? Is your business overwhelmed by the task of statement printing and mailing?
If so, you are not alone! Many of us are horrible at managing paperwork. We carry wallets that are overflowing with receipts and scraps of paper. Our desks are often stuffed with old invoices, bills, and receipts. Maybe you have a kitchen counter piled high with statements and bills ready to slide to the floor with a gentle breeze.
Let’s face it, disorganization is one of the worst feelings that we can face and it often saps our motivation and productivity. Paperwork accumulates quickly and can be the leading cause of stress in the workplace.
Thankfully there are professional services you can partner with to reduce the load of paperwork you are saddled with. Contact a professional printing and mailing service, like Towne Mailer, to find out how you can create space in your life without endless amounts of paperwork. By outsourcing your statement printing and mailing needs you can clean off your desk and focus on other aspects of your business.
Get Everyone On Board
First things first: It is important for everyone in your office to recognize how outsourcing your statement printing and mailing needs will benefit the whole team. To get everyone on board, you must explain the advantages.
Let’s first consider the amount of time it takes to print statements, stuff them into envelopes, apply postage, and sort them into mail bins. If your office could prepare one statement to mail in one minute, five hundred statements would take eight hours. That is a full day’s work, and one minute per statement is a very conservative estimate. It takes most offices longer.
Let’s also consider the amount of money and maintenance it takes to keep an office stocked for large volume mailing. Paper, printer ink, envelopes, and postage are costly. Not to mention the wear-and-tear that a large mass of documents puts on an office printer.
Towne Mailer is designed and set up for large volume printing and mailing. It is cheaper for us to supply you with printing and mailing services than it is for you to process your mail in house. Not to mention, the long tedious hours of printing, stuffing, and mailing statements will be eliminated from your in-house staff.
Hire An Automated Printing And Mailing Service
Towne Mailer not only saves you time and money during the process of printing and mailing statements, but it also saves you time and money for recurring documents as well. Towne Mailer is fully automated.
After you have uploaded your clients’ information to our secure web server, you have the opportunity to set the schedule of recurring mail. This means our system will follow up with your clients without added time, money, and effort from your staff.
Studies show that companies of all sizes and in all industries have turned to automated printing and mailing services, like Towne Mailer, for higher productivity, reliability, availability, and increased performance.
If your office is searching for ways to stay organized and increase productivity, Towne Mailer is a step in the right direction. Don’t allow communication with your clients to feel like a burden. Towne Mailer provides neat, quick, and reliable correspondences with your clients, without cluttering your desk and slowing down your office productivity.
Resist The Urge To Go Paperless
We recognize the internet seems like a perfect solution to all of your problems. It seems so easy to transfer everything online. But the truth is, it takes less time to upload client information to an automated statement printing and mailing service, like Towne Mailer.
For different reasons, many clients are turning away from online services. Seniors are often not comfortable with the latest technology. Families with low incomes, or families that have expensive bills like medical bills or student debt, are unable to afford fancy technology. Others are simply tired of constantly being engaged with internet devices. They are putting boundaries in place to disengage from the internet. Services that insist on internet statements exclude clients who cannot or choose not to regularly engage with the internet.
You can still provide paper statements without having to cripple yourself with processing the paperwork in your office. By outsourcing your statement printing and mailing, you can still provide consistent services to all of your clients, not just those who can afford modern technology.
Don’t be bound to the long tedious process of statement printing and mailing. Delegate these tasks to a professional printing and mailing service, and save on time, money, and effort.
Online statements may seem to make life easier, but you sacrifice customer connection when you go paperless. Outsourcing your statement printing and mailing needs allows you to eliminate the constant expense of paper, envelopes, printer ink, and stamps, while also saving you time. That’s a win-win!
Purge Useless Paper
When we clear our homes of paperwork, we often search the junk drawers for crumpled take-out menus, owner’s manuals for appliances, customer statements, and neighborhood flyers.
A similar practice can be adopted for the office when you outsource your statement printing and mailing. Towne Mailer is a professional printing and mailing process center that is fully automated. That means you do not have to keep piles of office supplies, like paper, envelopes, stamps, laying around your office. Not to mention, you do not have to keep hard copies of your client information.
Our suggestion is to create three piles of your existing paperwork: Recycle, Scan, or Save. With our fully automated system, you can upload your client’s information into our database for statement printing and mailing, and then allow the recurring statements to be dealt with automatically.
Your office paperwork will be greatly reduced. Scan important documents like tax information, medical benefits, and lease paper onto your hard drive. In some cases, it would be wise to keep a hard copy. However, your dependency on paperwork will be eliminated when you outsource to a printing and mailing service.
Lead The Way
When asked why they have not outsourced their printing and mailing needs, a great majority of the companies surveyed suggested that they are willing to partner with a printing and mailing service, but no one was taking the initiative to start the process. It is so simple. No matter if you run your own business from home or if you are part of a Fortune 500 company, you just need to step up and make the choice to run a more efficient office. This will demonstrate strong leadership skills and your employees with thank you.
The important thing to note is that you lead by example. If your office often becomes bogged down with the organization of printing and mailing bills, statements, invoices, flyers, and other regular mailings, you will greatly benefit from outsourcing your printing and mailing needs to a professional service, like Towne Mailer.
Make sure your employees understand why outsourcing statement printing and mailing needs is beneficial to your whole team. Chances are, you did not hire your team because they can push the print button and stuff an envelope. You hired them because they demonstrate a great number of skills. By eliminating the mindless work of statement printing and mailing, your in-house team has the opportunity to focus on their core competencies.
The founder of Towne Mailer, Michael Stronberg, understands the rigors of paperwork. After years of being an attorney, he and his wife opened a small printing and mailing services business in Kalispell, Montana.
Towne Mailer functions as a printing and mailing process company that helps local, national, and international businesses of all sizes with their statements, invoices, and any other regular mail demands. Michael and his team are always searching for better ways to streamline and improve the process.
The small office in Kalispell grew quickly from a business of only three employees to a company of twelve. They also grew in their services and added a remote option for mail printing and sorting. The added success meant that Towne Mailer outgrew the location in Kalispell. So, they moved to a 7,000-foot warehouse in Missoula Montana.
Our goal is to help save time, effort, and money for businesses of all sizes and in all industries by providing professional printing and mailing services.
Contact Us Today
It is not a difficult process to get started with a statement printing and mailing service! At Towne Mailer, we first start by having you upload a ‘test document.’ This way, you can view the quality before it is printed. You have the opportunity to review any documents before they are printed and mailed. Once we have your ‘go-ahead,’ all documents have a guaranteed turnaround of twenty-four hours.
Take the initiative to become a more efficient office today! Reach out to one of our qualified team members at Towne Mailer. The best way to contact us is by giving us a call. Or, send us an email and we will get back to you as soon as possible.