How to Choose the Right Print Mail Outsourcing Partner

If you are thinking of outsourced printing, you should know the pros and cons of in-house versus outsourced print mail. This article will outline the costs and benefits of each, as well as disaster recovery strategies for your company. Using a print mail outsourcing service is a great choice for a business that needs fast turnarounds on transactional mail. Read on to learn more about the pros and cons of print mail outsourcing.

(Looking for outsourcing print and mail documents? Contact us today!)

In-house vs. outsourced printing

There are many pros and cons to in-house versus outsourced printing. While outsourcing costs less, in-house production allows you to control quality and turnaround time. It also offers more flexibility and safety. Here are four reasons to use an in-house printing service for your business. Weigh the pros and cons, and choose the right one for your business. And remember to stay within your budget! Outsourcing printing services are not without its risks, so be sure to do your research before making the decision.
Whether to outsource or in-house print services depends on your company’s needs. In-house printing is cost-effective because you’ll save money and avoid outsourcing labor. Many offices use the same equipment as commercial print shops. Furthermore, it’s convenient. While commercial printing shops use equipment that many offices already have, your business can benefit from in-house printing, too. It can be a great choice for many companies.


Outsourcing the production of print and mail to third-party service providers can save businesses significant money. While print and mail are essential business functions, outsourcing offers numerous benefits. Outsourcing helps companies take advantage of rising technologies and focus resources on primary business products and services. It also captures the adjustable cost model, which allows companies to track, optimize, and monitor their print and mail expenses. Outsourcing is a proven business move, and there are several options available to meet different printing and mailing needs.
Outsourcing printing to a third-party service provider is a good idea if your company needs to send many mailings or is trying to cut costs. Often, printing equipment is too small, and the functionality is limited. The result can be overages and fee overages. Another reason to consider outsourcing is the lack of space and vehicles necessary for postal service facilities. Moreover, warehousing supplies for some time can be costly.

Disaster recovery plan

When choosing print mail outsourcing, make sure you consider disaster recovery. While a disaster recovery plan may look good on paper, you must be certain that it will work in real-life circumstances. A proof-of-concept test should be conducted using a variety of critical documents and applications. Then, when a disaster does strike, you’ll know whether your printers and mailers will be able to recover.
When choosing print mail outsourcing, always ensure your service provider has a disaster recovery plan. This is an especially important factor because print operations are critical to business success. If one of the elements of your business fails, the mail services provider can keep your operations running. With a disaster recovery plan, your business can continue operations even if your entire production center goes down. In addition to being available 24/7, a disaster recovery plan ensures your customers receive your mail, and you’ll avoid any re-printing of documents.

Time savings

One of the primary benefits of outsourcing print mail is the time it will save. You will no longer have to spend valuable time working overtime or on overtime expenses. Your outsourcing partner will be an expert in their field, and they will be equipped to handle unexpected surges in demand. Many print mail outsourcing companies are now equipped with advanced automated systems that are virtually unaffected by sudden surges in volume. This is an especially helpful advantage when you’re trying to reduce costs regularly.
Outsourcing print and mailing is a great choice for many companies. It is not just about saving money – you can get volume discounts that range from 15 to 20% – and it can free up payroll for other important purposes. Many prints and mail providers offer tools and solutions to help you manage and track your mail. FSSI, for example, offers a print-mail workflow solution with 24/7 reporting and tracking. This helps you know exactly where your mail is and when it has arrived at its destination.