Letterhead Design Considerations When Mailing Letterhead Only on First Page?
Creating a business letter that will be mailed requires some considerations. The design of the letterhead is a critical factor in ensuring that it will print with the desired effect. The letterhead is usually placed outside of the normal page margins and must be designed accordingly.
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To start, choose the font that best suits your business needs. Generally, a Times New Roman, size 12 is a good choice. However, if you have a liberal corporate culture, you may have more freedom in selecting your font. You can use a variety of other fonts as well. Adding a bold or italic font will help your letter stand out from the crowd.
Next, you should consider the font and type size of the body text. This will allow for more breathing room in the letterhead section and will increase the aesthetic appeal of the document. Likewise, you should leave space in the body of the letter for the recipient’s name and date. This may require adjusting the margins on the second page of the letter.
Finally, you should consider the layout of the letter. Depending on the format, the letterhead and body may have to be aligned left, right, or center. You should also consider spacing before and after the body text to increase the readability of the document. A final tip is to leave some white space between the letter body and the header. This helps the document look more professional.
The first page of a letter should be free of typographical errors. Typically, the font used for the letterhead is left justified to the left margin, and the body text is left justified to the left margin. It is also best to leave the top and bottom margins unaffected. For most preprinted letterheads, a margin of 1.5″ is adequate. If you decide to use a different font for the body text, be sure to change the top margin to match.
When mailing a letter, the following is a good rule of thumb: A letter should not exceed five paragraphs. Ideally, the first paragraph should be a good example of the subject matter, the second should have a clear call to action, and the final paragraph should be a polite thank you. Depending on the subject matter and the size of the letter, you may want to consider adding a section break or two. This will not only give your reader a break but may also reduce the number of paragraphs needed to explain the subject matter.
The best way to do this is to use a template. You can create a template in Word or WordPerfect and use it on future letters. This saves you from having to retype the letter. It also lets you add or subtract elements such as headers and footers in the same way you would in a word processor. If you are looking to save time, try the built-in styles such as the Signature or Body Text.
