How to Address a Mailing Letter?
Having the proper address is one of the most important steps in writing a letter. It helps your recipient know where you are sending the letter, which means they can write back to you at the correct location. It’s important to follow these guidelines for both formal and informal correspondence. In addition, it may help to add a decorative border to the address for a more personal touch.
(Looking for print and mail solutions outsourcing? Contact us today!)
The first line of your address should have the following items. Besides the recipient’s name, you’ll also need the city, state, and ZIP code. The United States Postal Service (USPS) has a ZIP code lookup tool that can help you figure out what the code is. It’s recommended that you use two commas to separate states. You should also consider adding a decorative border around the address to help the mail carrier find your address.
The first line of the envelope is also where you’ll find the name of the recipient. You’ll also want to add the name of your company if you’re sending mail to a company. If you’re sending mail to an individual, you’ll also need a street address. You can also put a department name on the first line. However, you won’t want to add a title line for the same reason.
The second line of your address should contain the recipient’s street address. The third line should contain the full postal zip code. It’s also a good idea to add a number or two to the address line. The USPS recommends using two spaces between the state and the zip code, as transposed numbers can delay delivery.
The title line is a bit of a misnomer. The title is not the most important line of the envelope. That would be the actual title of the letter, which should be the name of the recipient’s department. You should add a title line if the reason for writing is for a specific position or office.
The title line should be on a separate line from the name line. The first line of the envelope should have the recipient’s name, and the second line should contain the name of the department. The first line of the envelope should also contain the name of the company if you’re sending mail from a company.
The letter-mood-o-moire may be a fancy title, but it’s the first line of the envelope. In addition to the name of the recipient, you should include the name of the department you’re writing from, along with the title. You can also add a number or two to the address lines to give your letter more weight and to help the postal carrier locate your address.
The envelope-o-moire may be the small-but-in-a-big-way. The best way to write it is to use a non-smear pen and black ink. The best way to make it look nice is to use a decorative border, which can add a personal touch to your letter.
