How Much Should I Charge to Print and Mail Manual Paychecks For My Clients?

The question that arises for many service providers is how much it costs to print and mail manual paychecks for clients. Here are several ways to price your services and get started. You can use Toast to print checks, or you can purchase check stock yourself. Regardless of the method you use, you can follow our steps for printing checks remotely. Read on to learn more about how much you should charge to print and mail manual paychecks for your clients.

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Cost of printing checks

How much does it cost to print and mail manual paychecks for my clients? This can be a very large number, but luckily there are ways to make this cost go as low as possible. Outsourcing your check printing to a company specializing in check printing can greatly reduce the cost of your checks without sacrificing quality. Smart Payables, a company that specializes in check printing, has the infrastructure in place to keep its costs low without compromising quality and service.
Check printing is one of the most expensive parts of running a business. You need to consider the physical components, such as check paper and ink, envelopes, processing fees, and various ACH expenses. If you are doing it in-house, you will also have to pay labor costs and the cost of an industrial printer, which you can distribute across all checks. Most businesses outsource their check printing needs because of the high cost and time it takes to print and mail checks.

Using Toast to print checks

My clients are asking me how I’m able to print their checks without a printer. I use Toast Payroll and Team Management, a fully integrated payroll software that makes manual paycheck printing easy. In this article, I’ll compare different options for paycheck delivery, offer some tips for purchasing check stock, and show how I print checks from remote locations. You can also read about the benefits of Toast Payroll and Team Management for more information.
Customer support is available around the clock via phone, email, and online chat. The Toast Central website has a comprehensive learning center for new users. Help is available in both English and Spanish. When the system goes live, a Toast representative will be on-site for hands-on support. In-person support is available upon request and costs a fee. However, customer support is well worth it, and Toast has always made its software easy to use.


Paycheck printing and mailing are not cheap and time-consuming processes. Human error and inefficient paper-based processes can reduce employee productivity. Manual processes require employees to collect checks during their work time. Digital processes minimize human error and make corrections much easier than paper-based processes. Digital processes also eliminate the need to reprint statements, which can be costly. Here are some reasons to switch to automated paycheck processing.