Can I Include Staples When Mailing a Letter?
If you need to send something that requires a signature, your best bet is to encase it in a fancy envelope. A well-made business envelope can improve your wares and save you the embarrassment of sending out a letter that does not get opened. You should also consider the use of paper clips and other adhesives to secure your letters, documents, and packages. These materials are less damaging to your mailbox and the printers and are often less expensive than staples.
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Stapling is the last resort. There is one exception, however, where you can put your money where your mouth is. This rule applies to original documents such as your social security card or birth certificate. Although you will need to take a few extra precautions to avoid damage to the contents, you can rest assured that your mail will make its way to your intended recipient without a hitch.
However, if you need to send a document that needs to be mailed, you may have to rely on other means of conveying your message. Luckily, there are plenty of other etiquette guidelines to follow. The post office, for example, does not accept or endorse the use of binder clips or any other type of binding material. Also, stapling can interfere with the safety of the machine, which is a concern for those who work in the mailroom. Some states prohibit the use of such materials, so make sure you know the policy of your intended recipient before you try your hand at the art of the deal.
The best way to go about it is to do the research and hone in on the correct style of the envelope for your specific need. It is also a good idea to keep an eye out for appropriately sized stamps to ensure your mail reaches its destination intact. Besides, the Post Office has a no-fee stamp program that is a real winner.
If you want the letter of the day to look its best, you’ll need to make sure that your envelope’s flap is adequately covered by a sheet of quality paper or tape. In addition, you’ll need to ensure that your envelope is free of tears and creases before committing to the task of sealing it. Another thing to keep in mind is the length of the staples; they should be no more than two and a half inches apart if your envelope has a tight fit. If you’re looking for an extra oomph factor, you may be better off going with a non-window envelope.
When it comes to the best way to staple your letters and documents, there are no hard and fast rules. Some companies opt for the less costly and less time-consuming alternative of mailing their documents by certified mail. For those who prefer to keep it simple, a simple stapled paper or cardboard envelope is an easy and effective option.
