Statement Printing and Mailing for Dental Providers
In dental school, you probably didn’t enroll in any courses that covered stuffing envelopes or Printing Invoices 101. Yet each dental provider will need to have a way to communicate with his or her patients. At Towne Mailer, we hold the key to easing your statement burden. Many medical offices and dental providers have chosen to outsource their statement printing and mailing to us. Let us show you why.
Statement Printing and Mailing for Dental Providers
Some people might say that printing and mailing statements is about as fun as getting your teeth pulled. If you are among the many who do not enjoy (or have time for) this complex process, consider outsourcing it. The statement printing and mailing we offer for dental providers includes:
- Invoices for services rendered
- Reminders for upcoming scheduled appointments
- Overviews of needed dental work
- Outstanding balance notifications
- Receipts or payment histories
- Annual reminders to schedule appointments
- Patient newsletters (with healthy dental habits, practice announcements, etc.)
Any other statement you currently print or mail, as well as any you may need in the future, can be accommodated by our skilled staff here at Towne Mailer.
How Quickly Will It Send?
We understand that many of your mailings are time-sensitive. No one wants to receive an appointment reminder the week after the appointment date has passed. A patient won’t pay an overdue bill faster if it isn’t in the mail promptly.
At Towne Mailer, we take great pride in the efficiency of our process. When we receive an order from you, we begin working on it immediately. You can expect your statements to hit the post office within 24 to 48 hours of when you first send them to us. If you upload your data by 8:00 am, we may even send them out the same business day. After they leave our facilities, your mailings will arrive to their recipients within a day or two.
With this quick and efficient process, your patients will receive their invoices and reminders in a timeframe that makes the most sense to everyone.
Why Choose Towne Mailer
There are many benefits of statement printing and mailing for dental providers through Towne Mailer. Here are some of the top reasons dental providers choose us:
Error Reduction
Errors happen, but with the sophisticated machinery and software that we work with at Towne Mailer, they happen less frequently. Our quality control checks ensure that each piece of mail that leaves our care is as error-free as possible.
We understand that your business relies on quality bill printing and mailing services. We make the quality of the products we send out a top priority.
User Friendly
With just a few minutes of your time, you can upload your data to us, and we can handle the rest. Instead of manually handling each individual reminder card or invoice, you can know that the job is in good hands.
If you encounter any problems at any time, you can contact our customer service. We will always meet you with a voice on the other end of the line, never an automated menu. We care about each of our clients and want to keep our relationship running as smoothly as possible. We are here to help you in whatever way we can.
Money Saver
After the cost of paper, ink, envelopes, postage, and printers, you still have to pay an employee to format each statement, check for correctness, address each envelope, fold each statement, stuff each envelope, and place each stamp. It adds up quickly.
We can keep our prices affordable because we have the equipment to make this a much faster and streamlined process. You might even spend less with Towne Mailer than you were spending on your own.
Not only do we offer you reasonable prices, but many of our customers have noted that their cash flow increases when they have a consistent invoice mailing service.
Patients are more responsive to their bills when they receive them in a timely manner.
Your skilled employees can keep their schedules open for tasks that are more fitting to their qualifications. It’s the most cost-efficient way to run your business.
High-Quality Statements
We are proud of each piece of mail we send through our facilities. We take care in designing statements that are readable and beautiful.
Your patients view each piece of mail they receive from you as an extension of your company. If you are sending them quality statements with clear and consistent branding, it will reflect well on your image and reputation.
Flexibility
The number of mailings you are sending can fluctuate from month to month. Instead of struggling to keep enough envelopes in stock during high-volume months or not having enough work for employees who need the hours during slower months, you can keep your internal resources consistent, and we will absorb the fluctuations.
The most time-consuming part of your role in this version of invoice print and mail services will be the few minutes it takes to share data with us. We will walk you through the best ways to do this so it is straightforward for both of us.
Speed
Like we said, we are efficient at our job and can get it done in a fraction of the time it would take you to do it yourself. We know invoice mailing services like you know root canals. Let us handle what we do best so you can spend your time doing what you do best.
Security
We understand the confidentiality of the information that you share with us, which is why our servers are secured with multiple passwords and firewalls. We also only keep information on our servers for a few moments until they are downloaded to our even more secure offline servers. This equipment is held in a locked building on our property.
In addition to multiple layers of encryption and secure routers, we also have each employee sign a non-disclosure agreement (NDA) upon their hiring. In all the years we have provided print and mail services to the community, we have never had a security breach.
Take the Leap
The dentist’s chair can give people cold feet, but the dental statements and invoices can be a calm, efficient, streamlined process when you entrust it to the right people. Let us help you create attractive statements and handle your invoice print and mail services.
We know how much time and care you put into your work. We know, because at Towne Mailer, we do the same. When you let us take printing and mailing off your plate, you are freeing up yourself and your employees and relieving stress. You can rest assured that you are in good hands.
If you are interested in using our statement printing and mailing services for dental providers, reach out to us for a quote today. You won’t regret outsourcing your printing needs to us.
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