How Do I Write a Mailing Address? 

Writing a mailing address can be tricky, so there are a few things you should keep in mind. The first step is to choose a format. If you are writing a letter to a business contact, you should start with the company name. If you are writing to a private individual, you can use “c/o” or “attn.” In either case, you should follow the name with a street address, city, state, and ZIP code. The military uses a different format for addresses; instead of using a city name, they use an APO, FPO, or DPO.

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Using lowercase letters 

There are some advantages to using lowercase letters when writing a mailing address. USPS standards do not consider the use of capitalization in the body of a letter an impediment, but this style is often not preferred by many writers. If you’re unsure whether to use lowercase letters, here are some tips to help you make your mailing address more readable. These tips will help you make your address look more professional and make it easier to read. 

Using dark ink 

When writing a mailing address, make sure to write the entire postcode on the mailing envelope. This includes the five-digit ZIP code and any area-specific four-digit suffix. If you are writing a return address, make sure to separate it with a hyphen. The post office needs to be able to read the entire address, so it’s important to use simple, block-style letters in dark ink. It’s also best to avoid ornate scripts that might be difficult to read on dark mail. 

Including the entire postal code 

Whenever writing a mailing address, it’s important to include the entire postal code. This includes the five-digit ZIP code and the area-specific four-digit suffix. When writing an address, it’s best to write the entire postal code on the same line, separated by a hyphen. This makes it easy for postal workers to decipher the contents of your mailing. Typically, this means using block capital letters and dark ink. Avoid writing in ornate script, since it is difficult to read. 

Using a penned/composed address line 

When writing a mailing or business letter, it is recommended that you use a penned/composed line of the address. This line will make your details more durable and visible while in transit, as well as make it easier to correct errors. The return address is optional, except for official mail. Using this style also helps you avoid spelling errors. It also allows you to write an accurate and legible address. 

Using a shared surname 

Using a shared surname in writing your mailing address is a convenient option, especially if you’re addressing an envelope to more than one family member. A recent article in The Telegraph details how to write a mailing address with a shared surname. It’s important to note that using the same surname as your spouse or partner makes the process easier for both of you.